What Paperwork Is Needed Before a Long-Term Rental Starts in Malta?

Before a long-term rental begins, the landlord and tenant should enter into a clear written lease agreement. A long private residential lease in Malta normally has a minimum duration of one year.

The agreement should identify every landlord and tenant, the complete address of the property, the start date, duration, monthly rent, deposit, payment method, permitted occupants and the conditions governing renewal or termination.

Both parties should verify each other's identity. Copies of identity cards or passports may be retained where necessary for the lease and its registration, but personal information should be stored securely and used only for legitimate rental purposes.

The landlord should prepare a detailed inventory and condition report covering furniture, appliances, keys, meter readings and any existing damage. Dated photographs should be attached, and both parties should review and sign the inventory before the keys are handed over.

Any deposit and advance rent should be documented through a receipt, bank transfer record or written acknowledgement stating the amount paid and its purpose. Tenants should avoid making substantial cash payments without receiving proof.

The parties should agree on responsibility for electricity, water, internet, common-area expenses and other charges. Initial ARMS meter readings should be recorded, and any required utility forms should be completed.

The landlord is responsible for registering the private residential lease with the Housing Authority. The registration should include the signed agreement and required supporting information and should be completed within the applicable legal deadline.

Before move-in, both parties should retain copies of the signed lease, inventory, photographs, payment records and registration confirmation. Keeping the paperwork together helps prevent disagreements at the end of the tenancy.